Scheduling & Coordination
Appointments, callbacks, job calendars, customer confirmations, vendor coordination, and schedule changes.
Back-office support built for contractors
Your Back Office, Handled.
Spend less time buried in paperwork, chasing invoices, and returning calls—and more time running jobs, serving customers, and growing your business.
Flexible supportContractor-focusedNo full-time hire required
Built for businesses where the work happens in the field.
More responsiveKeep customers from waiting.
More organizedKeep jobs and paperwork moving.
More focusedProtect your time for higher-value work.
What we handle
The office work that keeps your jobs moving
Choose the support you need. Emmalex Admin can step into the recurring administrative work that keeps pulling you away from customers, crews, and active projects.
Invoicing & A/R Follow-Up
Invoice preparation, open-balance tracking, payment follow-up, and keeping receivables from slipping through the cracks.
Estimates & Proposals
Administrative support preparing, formatting, organizing, and sending estimates, proposals, scopes, and related paperwork.
Customer Communication
Professional follow-up so customers know what is happening, what comes next, and when they can expect to hear from you.
Vendor & Document Support
Help organizing COIs, W-9s, vendor records, project documents, files, and recurring compliance paperwork.
General Back Office
Inbox organization, data entry, job tracking, file management, reporting support, and other recurring admin tasks.
Does this sound familiar?
•You finish a long day in the field and still have hours of office work waiting.
•Customers call while you're on a job and follow-ups get pushed to later.
•Invoices, estimates, and paperwork pile up faster than you can get through them.
•You need help, but a full-time office hire feels like too much overhead.
Who we help
Practical support for busy contractors
Emmalex Admin is designed for contractor and service businesses that need dependable office support without building a larger in-house administrative team.
General contractors
Remodelers
Restoration companies
Cleaning services
Plumbing & HVAC
Electrical contractors
Specialty trades
Home-service companies
How it works
Easy to start. Built around your workflow.
You don't need to rebuild your business around us. We learn how you work and identify the administrative tasks that make the biggest difference first.
STEP 01
Show us what's taking your time
We talk through the office tasks, bottlenecks, and follow-up work that are slowing you down.
STEP 02
We create a support plan
We organize the work around your priorities, systems, customers, and existing process.
STEP 03
You get back to running the business
We help keep the back office moving while you focus on jobs, customers, crews, and growth.
Why Emmalex
Administrative help that understands field-service businesses
Generic virtual assistance is not always enough. Contractors need support that understands urgency, scheduling changes, customer expectations, job paperwork, and the realities of running work in the field.
Contractor-focused
Support designed around the pace and priorities of project and service businesses.
Flexible
Use support where it creates value without committing to a full-time office position.
Responsive
Keep customers, vendors, and open tasks from sitting unanswered while you're busy.
Organized
Bring structure to recurring admin work so fewer details fall through the cracks.
Simple, flexible pricing
Get the back-office help you need without adding payroll
Choose a monthly support level that fits your workload, or use Emmalex Admin on an as-needed basis. No long-term contracts and no full-time employee overhead.
Starter
For contractors who need a few recurring admin tasks handled each month.
$495 / month
Up to 10 hours
- Scheduling and customer follow-up
- Invoice and document support
- General back-office administration
- Flexible task priorities
Most Popular
Growth
For busy contractors who want dependable weekly back-office support.
$895 / month
Up to 20 hours
- Everything in Starter
- More frequent customer and A/R follow-up
- Estimate and proposal support
- Ongoing admin workflow support
Pro
For established contractors with a heavier administrative workload.
$1,595 / month
Up to 40 hours
- Everything in Growth
- Higher-volume administrative support
- Vendor and project document coordination
- Priority support for recurring tasks
One-Time / As-Needed Support
Need help with a project, backlog, busy week, or a few specific administrative tasks? Use Emmalex Admin only when you need it.
$60 / hour
No long-term contracts
No employee overhead
Support when you need it
Not sure how many hours you need?
Start with a free consultation. We'll look at what's eating up your time and recommend the right level of support.
Common questions
Frequently asked questions
Is Emmalex Admin only for construction companies?
No. The service is built with contractors in mind, but it can also be a strong fit for restoration, cleaning, property-service, and other home-service businesses with recurring administrative needs.
Do I need to hire a full-time employee?
No. The goal is flexible support. We can first identify the work you want off your plate and determine a support approach based on those needs.
Can you work with the systems I already use?
In many cases, yes. During the consultation, we can discuss your current tools, workflow, access requirements, and the tasks you want handled.
What should I bring to the free consultation?
Just bring a list of the administrative tasks that consume the most time or get delayed most often. We can use that to identify where support may have the biggest impact.
Free consultation
Ready to get your time back?
Tell us what's slowing down your back office. We'll talk through the work you want off your plate, the number of hours that may make sense, and which support option fits best.